Company Name or Letterhead

Address

City, State Zip

Date

Addressee

Address

City, State Zip

Dear,

Enclosed please find a preliminary price quotation for a printing system for Huffmaker Printing Co.

I believe this includes all specifications and options we discussed. If not, please let me know as soon as possible so that we may revise the quotation to meet your needs.

If all is in order, let us know how and when you wish to proceed. As noted previously, we can arrange a lease with low monthly payments designed to stay within your operating budget. As always the system is available for purchase.

While it is understood that this is a major undertaking for Huffmaker Printing Co., I would advise you that time is of the essence. Several press manufacturers have announced planned price increases for the fall. Unfortunately, as their prices increase, so do ours.

The prices included with this quotation are valid for 60 days from the time of receipt. Please call me if you have any questions or require additional information.

Sincerely,

Enclosures

THE HIRING PROCESS

Is Your Employment Application a Danger Spot?

[Date]

____________________

____________________

____________________

                        Re:  Terms of Employment

Dear [Potential Employee]:

                        We are pleased to inform you that after careful consideration [Company Name] (the "Company") has decided to extend this offer of employment.  [This decision is made, in part, on the information provided by you in the Company's form of Employment Application.]  This letter sets forth the terms of the offer which, if you accept, will govern your employment.

                        You will be employed in the position of [Position] and will report to [Name, Position].  Your first day of employment will be on [Date].  Your responsibilities will be as directed by the Company from time to time.

                        Your compensation will be a salary at the annual rate of $__________, payable in [weekly, biweekly, monthly] installments; __________ weeks of paid vacation for each full year of employment completed; and participation in the health and other benefit plans of the Company according to their terms and as may be amended or terminated from time to time.

                        Our employment relationship will be terminable at will, which means that either you or the Company may terminate your employment at any time and for any reason or for no reason.

                        In the event a dispute does arise, this letter, including the validity, interpretation, construction and performance of this letter, shall be governed by and construed in accordance with the substantive laws of the State of [California or other State].  Jurisdiction for resolution of any disputes shall be solely in [State].

                        [You also will be subject to the Company's Confidentiality and Invention Assignment Agreement, which is enclosed with this letter and must be signed and returned to the Company.]  You hereby represent to the Company that you are under no obligation or agreement that would prevent you from becoming an employee of the Company or adversely impact your ability to perform the expected services.

                        Upon your acceptance, this letter will contain the entire agreement and understanding between you and the Company and supersedes any prior or contemporaneous agreements, understandings, communications, offers, representations, warranties, or commitments by or on behalf of the Company (oral or written).  The terms of your employment may in the future be amended, but only by a writing and which is signed by both you and, on behalf of the Company, by a duly authorized officer.

                        If these terms are agreeable to you, please sign and date the letter in the appropriate space at the bottom and return it to [Personnel Department] or [specific person] prior to __________, 201__.  We hope you accept this offer and look forward to your coming on board.

                                                                        Sincerely,

                                                                        [Company Name]

                                                                        By:                                                                       

                                                                        Title:                                                                   

Agreed and Accepted:

[Prospective Employee]

Date:                                                              

 WORKERS' COMPENSATION

 Workers' compensation is employer-paid insurance that provides cash benefits and medical care for workers who become disabled because of an injury or sickness suffered because of their job. If death results, benefits are payable to the surviving spouse and dependents.

 RIGHTS OF EMPLOYEES WITH AIDS

 Employers must comply with federal and state anti-discrimination laws and health and safety laws in dealing with employees with AIDS. Employers usually may not:

• terminate or discriminate against an employee or job applicant based solely on the fact the employee has the AIDS virus;
• ask a job applicant whether he or she has AIDS;
• refuse a qualified job applicant employment because the applicant has AIDS unless the condition would interfere with the person's ability to perform the job; or
• discriminate against AIDS-infected employees in firing, demotions, transfers, job assignments, benefits, disability leave, compensation, or related matters.
  Etta Thorpe
  Read more: Rights of Employees with Aids

Sample Workplace Safety Rules

 Your safety is the constant concern of this company.  Every precaution has been taken to provide a safe workplace.  [Name or title of the person in charge of safety] makes regular inspections and holds regular safety meetings.  

 THE AMERICANS WITH DISABILITIES ACT

 The Americans with Disabilities Act of 1990 (ADA) covers employment, public accommodations, transportation, and telecommunications; and it affects the employment, training, promotion, compensation, and termination policies of every employer having 15 or more employees. It also affects businesses that provide goods and services to the public.

The ADA borrows the definition of disability from the Rehabilitation Act of 1973, by defining it as (1) "a physical or mental impairment that substantially limits one or more of the major life activities," (2) "a record of such impairment," or (3) "being regarded as having such an impairment."